Printing needs for the future and current business
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Purchase costs upfront - $200 to $20,000.
Supply/consumables costs
Request quotes from multiple providers
Ask about promotional pricing and financing options
Choose a model aligned with your current and future business printing and copying needs.
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Maintenance/service charges over the term
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
Key considerations when buying a new copier or multifunction printer:
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
Upgrade or extend the rental period if needed
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Reasons companies rent copiers or MFPs short-term:
Request quotes from at least two authorized dealers
For sporadic needs, short-term rentals provide access to equipment without a major investment. Rental costs are generally deductible as a business operating expense as well.
Service guarantees for response time and uptime
Compare warranties between models and makes
With a copier or MFP lease, it's important to examine:
Select provider and negotiate final agreement
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.